Whether you own your own business or are just trying to track expenses as part of your job, the following 10 apps will help you scan, track, and manage your receipts.
Criteria used to select the best receipt scanning software included ease of use, scan quality, OCR functionality, and user feedback.
The best programs for scanning and managing receipts:
- Smart receipts
- Receipts from Wave for Business
- ABUKAI Expenses
- Genius Scanner
- Clean the scanner
- A small scanner
- Office Lens
- Budget app Fitfin
1. Increase in price
Expensify is included in most lists of software for scanning and managing receipts, and for good reason. It’s an award-winning app that does almost everything you’d need in an app.
Expensify lets you take a photo of your receipt and it will process the receipt photo to highlight all the important details.
The value of this program over others is that it saves time when you are trying to save receipts. This is important when you are traveling and don’t have much time to deal with them. The ability to take a photo and run is critical.
Some of the best features of Expensify include:
- Includes mileage tracking
- Integrated with your phone’s GPS sensor
- Import credit card transactions
- Integrates with accounting software such as QuickBooks or NetSuite
Download Expensify: for Android, for iOS
2. Smart receipts
Smart Receipts is another receipt-focused app that makes recording and organizing your receipts super easy.
Essentially, it turns your cell phone into a receipt scanner in your pocket. Plus, it’ll save you time when you want to create an expense report, and even allow you to track more mileage when you’re traveling for business.
Essentially, it helps you keep track of anything that takes time when you’re traveling for work.
The best features of Smart Receipts include:
- Customize reports in PDF, CSV or ZIP formats that can be exported
- Free and open source
- Take photos of receipts or import them from your photo gallery
- Tag the receipts you receive with metadata to make them easier to find later
- Track your mileage while you travel
- Sync your receipts and reports with Google Drive
- It has an OCR function for text recognition from scanned documents
Download smart receipts: for Android, for iOS
3. Arrival by wave
Another program focused primarily on storing and managing your receipts is Receipts by Wave. This app is super easy to use and syncs with your free Wave account for cloud storage of all those receipts.
The nice thing about this is that no matter if you lose your phone, you’ll always have access to your important travel notes online.
Some of the key features of Receipts by Wave include:
- One of the best OCR receipt scanners out there
- Wave’s cloud-based accounting software lets you include receipts in your reports
- Scan multiple receipts (up to 10) simultaneously.
- You don’t have to be online to scan and save receipts
- Edit notes to use scanned receipts
Download receipts from Wave: for Android, for iOS
4. ABUKAI expenses
Abukai is a surprisingly simple program that has one main goal, and that is to manage all your expenses without much effort.
In this program, saving your receipts happens literally in two stages. You simply take a picture of the receipt or invoice while traveling and send the receipt to save it on your phone. The program processes the receipt to your customized expense report, which you can send to your email or any other email address.
The program has received numerous awards from such well-known names as Nasdaq and PC Magazine. Most of the praise comes from the way Abukai automates the reporting for you. Reports can be exported to Excel or PDF format.
The free version includes 12 expense reports per year, which means if you only need one report per month, you won’t have to spend a dime.
Download Abukai: for Android, for iOS
5. Genius Scan
Not only receipt scanning apps help you scan and manage your receipts. When you think about it, all you really need is an efficient scanning program to get the job done.
Genius Scan is one of the perfect programs for this. If you’re looking for the easiest app to scan and store receipts on the go, this is it. The program allows you to export these scanned images to any cloud storage account in JPEG or PDF format.
It integrates with Box, Dropbox, Evernote, and more.
Features of this impressive document scanner include:
- Identification of documents and fixation of perspective
- Scan multiple receipts at once.
- Quality scans
- Label your receipts to make them easier to find
- All receipts are immediately saved to your phone for better security
Download Genius Scan: for Android, for iOS
6. Clean the scanner
Clear Scanner is one of those scanning apps that is the perfect receipt manager. This is especially true for Clear Scanner thanks to its built-in optical text recognition, so text from your receipts is also recognized and imported.
You can use Clear Scanner while traveling to quickly retrieve receipts and save them as PDF documents or JPEGs that can be attached to expense reports.
The program automatically detects the corners of the receipt, so you only save the receipt itself and nothing else, which can save space on your mobile device. You can also edit the photo before saving it to your device.
The app also syncs with Dropbox, OneDrive, Google Drive, Evernote and other cloud services, so you can access your receipts from anywhere.
Download Clear Scanner: for Android, for iOS
7. A small scanner
If you’re looking for a simple one, then you need look no further than Tiny Scanner. It effectively turns your mobile phone into a portable document scanner. It’s also lightweight, so it takes up almost no memory on your device. It saves all receipts (or other documents) as an image or PDF document.
Because it’s so light, it’s also lightning fast.
Although it’s just a document scanner, it’s also a great way to organize your receipts, as it includes the ability to sort those scanned documents into multiple folders. You can share scanned files via email, any cloud account such as Dropbox, Evernote or Google Drive, or even via Wi-Fi directly on your computer.
If the most important feature of a receipt scanner is ease and speed, then this is the program for you.
Download Tiny Scanner: for Android, for iOS
8. Office Lens
Office Lens is a mobile application offered by Microsoft for free. It’s a document scanner, but it’s especially good for scanning receipts.
The scanning part works extremely well as Office Lens automatically crops and enhances the document to make the text on it easy to read. You can then export the scanned files to any Office application, such as Word or PowerPoint, or simply send the PDF file to your email or OneDrive account.
The great thing about using an app like Office Lens is that it’s not just for receipts. You can use it to scan and store any document, and use those scans in the many other applications it integrates with.
Not only will this help you scan and manage your receipts, but it will also allow you to be much more productive with all the paper documents you deal with.
Download Office Lens: for Android, for iOS
9. Budget app Fitfin
When most people think of receipt scanning apps, they think of business and travel expenses. But the truth is that one of the most common uses for scanning receipts is family budgeting.
One of the easiest ways to keep a budget is to track expenses. And the easiest way to keep track of all your expenses is to keep every receipt from every purchase you make. This makes it easy to remember any of your expenses when you update your budget.
Fitfin was created specifically for this purpose. You can add budget folders to the program and record receipts that relate to that part of your budget.
The great thing about using this receipt scanning app is that it helps you create and stick to your budget.
Download Fitfin: for Android, for iOS
No list of receipt scanning software would be complete without Zoho. Zoho is well known for offering cloud-based office applications such as email, calendar, etc. But what many people don’t realize is that Zoho also offers a fantastic mobile app for scanning receipts.
This program offers access to all of these Office programs. But the most important thing is when you click Costsyou can quickly download receipts by taking a screenshot of the receipt.
The Zoho app will OCR scan the receipt and fill in all the details on the expense form for you. This saves a lot of time and allows you to quickly apply this data to expense tracking records.
Zoho is a highly functional app beyond its receipt scanning feature, making it an easy choice if you want access to the full suite of Zoho products.
Download Zoho: for Android, for iOS
Using check scanning programs
The ability to convert receipts from paper to digital can make tracking your expenses much easier. Most apps that even offer the feature of automatically sending these receipts to expense reports can make your business trips easier.
Choosing the right receipt scanning app really depends on when you need to scan the apps and how you want to use them. Try a few of these programs and see for yourself which one is right for you.